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Multi-Language File Support Feature enables Users to upload Safety Policies that support Multiple Languages and set any of the uploaded files as  'Default Language'. This is to help Users whose native Language is not English, to read and understand the Safety Policies in other Languages.

Manage Policy Files

Policy File Upload: 

• Upload a Safety Policy File in the Safety Policy System Folder by selecting the File, giving it a name, selecting the trade and 'Default Language' as shown below.

• The 'Default Language' in the 'Upload Safety Policy' window will allow adding a default language as a mandatory step when a Safety Policy is uploaded. The safety policy set to a default language will be considered as the default safety policy file.

• The File with the language selected will be displayed in the Safety Policies step, languages that do not have a corresponding safety files selected will provide the default selected safety policies file.

Upload Multi-language Policy  Files

• Once a policy is uploaded, the file becomes the default policy for the trade selected. You can upload multiple files in different languages for the same basic policy file making it easy to manage different language policy files from one place for every policy uploaded.

• Select the policy file for which multi-language support is needed.

• 'Multi File Policy Manager' page opens with the main file shown as the first row. Click on the 'Eye' icon to open a quick view popup.
  

• Click on the '+' toolbar button to upload different language files for the same policy. A new row gets added, now select the language from the dropdown menu and then click on the upload button to the right of the field. Click on the 'Save' button to upload and map all the multi language files to the policy. 

            Note: Only one file allowed to be uploaded per row.

• As shown below, a new file was associated with the 'Italian' language, Which would imply during on-boarding, When Italian language is chosen, During the safety policy step, File corresponding to Italian will be displayed. 

Change Default set file

To change the default file even after an upload follow the instructions below. 

• Select a file that is currently not the default policy file. Upon the selection the toolbar icon is enabled to set the file as default. Click on the 'Set Default' icon, confirm the message to make the selected file as default.

No default file set

• You can remove the default policy file by clicking on the 'X' next to the file or by clicking on the 'Remove' icon.

• Upon deletion of the additional file and there is only one file the multi file policy manager will automatically set the policy as default on upload. Users can remove the file by clicking on 'X' and Save the changes.

Note: When deleting multiple Safety policy files make sure to set one file as default to Save the settings.

Safety Policy file in Safety onboarding Flyer for selected language

For the language selected by the user in the onboarding flyer, the respective language policy file has been uploaded.

• Click on the link in the onboarding flyer. Choose a language (Chinese in this example) for further interaction. All the further process is translated and is displayed in the selected language.

• When the user clicks on 'Next' and lands on the 'Safety Policies' page. The links to the policies are also displayed in the selected language (Chinese in this example).

Note:  If there isn't a policy file that is uploaded for the selected language then, the default set policy file will be displayed to the user.