Once a Vendor Contract has been filled in with all required information, the GC will be provided with two options - “Lock & Post Contract” and “Route For Approval”. In some cases, the General Contractor (GC) may want to directly post a contract without going through intermediate states or approvals. The 'Lock & Post Contract' button serves this purpose and is enabled when the following criteria are met:

  • Start and End Dates for the contract are filled in

  • All work items associated with the contract have their Schedule of Value (SOV) fully configured, indicated by green ticks next to all work items

Clicking on the 'Lock & Post Contract' button:

  • Changes the status of the contract from 'Draft' to 'Ready to Post'

  • A confirmation dialog appears with "Yes" and "Cancel" buttons

  • Clicking "Yes" in the confirmation pop-up triggers the following actions:

    • The status of the contract changes from "Ready to Post" to "Active."

    • A green banner is displayed, indicating that the contract is now "Active."

    • A notification is sent to the vendor, informing them that the contract is now "Active."

    • The button at the bottom of the Contract for the GC changes to 'Unlock Contract'.

  • If the GC clicks "Cancel" in the confirmation dialog, the action is canceled, and the user is returned to the contract screen.

Change Event Scenario:

  • In the scenario where Vendor Contracts are auto-created by the system due to a Change Event, it follows the same flow as a manually created vendor contract

  • The system-created contracts initially exist in the "Draft" state, and the GC can choose to route the contract or post it directly as needed

Last Updated: Dec-11-23