When a General Contractor (GC) routes a vendor contract for approval, the corresponding vendor will receive email notifications, instructing them to review the contract. The status of the contract will change to ‘Awaiting Acceptance’ which indicates it's awaiting the vendor's acceptance. 


Subcontractors will have the option to accept, decline, or request revisions for a vendor contract in the "Awaiting Acceptance" stage. When a sub-contractor accesses the ‘Vendor Contracts’ tile of the FINANCE Module, they will be presented with contracts waiting for approval and can view all the tabs, download related files, and review the terms and conditions, including inclusions, exclusions, and cover letters.

Sign and Accept the Contract:

  • If the subcontractor is satisfied with the contract terms, they can choose to accept it by clicking on the "Sign & Accept Contract" button

  • They’d need to sign the document as required, and check the "I Agree" checkbox

  • The "Accept" button will be enabled. Clicking on "Accept", the status of the contract will change from "Awaiting Acceptance" to "Active" 

  • A toast message indicating contract accepted successfully will be displayed


Decline the Contract:

  • If the subcontractor is not satisfied with the contract terms, they can choose to decline it by clicking on the "Decline Contract" button

  • A "Decline Contract" popup will appear which asks for a signature and confirmation checkbox

  • The "Decline" button will be enabled. Clicking on "Decline", the status of the contract will change from "Awaiting Acceptance" to "Declined". 


Revise and Resubmit the Contract:

  • If the subcontractor has concerns about the contract terms and would like to request modifications, they can request the GC to revise and resubmit it

  • Clicking on the "Revise and Resubmit Contract" button, "Revise and Resubmit Contract" popup will appear which asks for a signature and confirmation checkbox

  • The "Submit" button will be enabled. Clicking on "Submit", the status of the contract changes from "Awaiting Acceptance" to "Sent back for Revision." 


Email notifications will be sent to the GC in all the above use cases of a Vendor Contract


Last Updated: Dec-11-23