The Payment Ledger in Client Contracts is used to track payments for completed and verified work items associated with the Billing Schedule. It provides a comprehensive overview of payments and associated details. Here are the key columns:

  • Pay ID: A unique system-generated ID for each payment item.

  • Payment Status: Reflects the current status of the payment.

  • Budget Amount: Budget amount for the corresponding Budget line item 

  • Client Company: Client company involved for the contract.

  • Invoice Amount: The agreed payout amount from the Billing Schedule.

  • Pay Application Amount: The actual payment disbursed.

  • Balance Amount: The difference between Pay Application Amount and Budget Amount.

  • Invoice Date: The date when the invoice was generated.

  • PO Number: A reference to the Purchase Order, either added manually or programmatically through external systems.

  • Invoice: A link to the PDF invoice.

If 'Auto Create Pay Application' is enabled, Pay Items are automatically generated in the 'Payment Ledger.' These items also appear in the Client Pay Application' (Client Pay App) in 'Draft' state for further processing. The Payment Ledger ensures transparent and accurate financial tracking within client contracts.

Last Updated: Dec-11-23