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The video below will guide you on how to create Vendor Contracts with Ad-hoc bids:

Following are the steps involved in creating Vendor Contracts with Ad-hoc Bids. This feature allows users to generate contracts without the necessity of existing awarded bids, providing flexibility in contract creation.

To Access Vendor Contracts:

Navigate to FINANCE → Vendor Contracts.

Enter Contract Details:

Fill in the Contract Title and Vendor Details from the drop-down (Existing).

Associated Bid:

The Bid Lookup field is now named "Associated Bid."

Click on the "Associated Bid" drop-down to reveal two sections: Awarded Bids and Ad-hoc Bids.

Awarded Bids Section:

Displays all awarded bids for the selected Vendor.

If no awarded bids exist, a watermark informs users.

Ad-hoc Bids Section:

Allows users to create contracts without existing bids.

Enter a unique Ad-hoc Bid name and click "+" to add it.

Ad-hoc Bid field disables the "Contract Amount."

Budget Items:

Users can select budget items with Ad-hoc Bids.

Amount auto-calculates after adding budget items.

Duplicate Check:

Ad-hoc Bid names must be unique.

"+" button disabled if duplicates found (against awarded/ad-hoc bids).

Enable "ADD" Button:

Once all details provided, the "ADD" button is enabled.

Create Vendor Contract:

Clicking "ADD" creates a new Draft Vendor Contract.

Toast message confirms creation.

Bid Package name populates in grid columns.

Initial Contract Amount:

Initial Draft shows "Contract Amount" as 0.

Amount updates after associating budget items.

Follow these steps for efficient creation of Vendor Contracts with Ad-hoc Bids